Personal Assistant (DOPA)

Our client, in the Engineering/Construction industry are currently seeking the skills of a Personal Assistant to the Project Manager to be based in Durban

Main job function

• Coordinate, schedule, and administer meetings, including:
  • Meeting set-up and logistics
  • Minute taking and transcription
  • Distribution of meeting records and action items
• Communicate professionally and confidently with Contractors, Consultants, and Client representatives.
• Contribute towards a positive and happy team spirit.
• Effective diary management, scheduling, and time management skills.
• Manage and maintain the Project Manager’s professional registration records
• Prepare, update, and submit accurate timesheets and payroll claims in accordance with project and company reporting requirements.

Qualifications

• Matric
• Secretarial qualification

Criteria

• Advanced proficiency in Microsoft Office 365, including:
  • Excel-strong skills
  • Word
  • PowerPoint
  • Outlook
  • Teams
  • OneDrive
  • SharePoint

• Highly organised and detail oriented.
• Positive, congenial disposition
• Professional and confident communicator.
• Reliable, adaptable, and self-motivated.
• Able to maintain confidentiality and professionalism at all times.
• Strong problem-solving and administrative coordination skills
• Strong ability to work under pressure and meet deadlines.
• Excellent multitasking skills with the ability to manage multiple priorities simultaneously.
• Comfortable working in an open-plan office environment.
• Flexible and willing to work extended hours when project requirements demand.
• Team-oriented with a collaborative approach to work.
• Demonstrates initiative and the ability to take ownership of tasks with minimal supervision.
• Strong written communication skills, including preparation of reports, correspondence, and professional emails.
• Valid driver’s licence and own reliable transport.
• Previous experience within the construction/Engineering industry will be advantageous.

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.