Legal Secretary – SSLS

Main job function

The Legal Secretary will provide administrative and secretarial support across the Legal function, together with assistance with general HR administration.

This is a hands-on administrative support role suited to an organized individual who is comfortable working with confidential information, documentation and multiple priorities.

Duties and Responsibilities include, but are not limited to the following:

• Provide administrative and secretarial support to the Head of Legal and HR
• Prepare, format, proofread and file legal correspondence and documentation
• Maintain legal files, agreements, contracts and supporting documentation
• Assist with document control, filing, scanning and electronic record keeping
• Maintain and monitor legal and administrative registers
• Assist with tracking agreements, legal matters, actions and important deadlines
• Coordinate meetings, appointments and documentation as required
• Assist with correspondence and communication with internal and external stakeholders
• Maintain accurate and confidential records
• Assist with maintaining HR policies, registers and controlled documents
• Assist with filing and administration relating to disciplinary and employee relations matters
• Assist with preparation of HR reports and supporting documentation
• Provide general administrative support to the Legal and HR functions as required

The successful candidate should have previous experience in a Legal Secretary, Legal Administrator or similar administrative support role.

• Strong administrative and organizational skills
• Excellent attention to detail and accuracy
• Good written and verbal communication skills
• Professional demeanor and presentation
• Ability to handle confidential and sensitive information with discretion
• Strong document management and record-keeping skills
• Ability to priorities and manage multiple tasks
• Proactive approach and willingness to take initiative
• Ability to work independently while supporting the wider Legal and HR functions
• Comfortable working in a fast-paced environment and meeting deadlines
• Good interpersonal skills and ability to communicate professionally at different levels
• Willingness to learn and develop within the Legal and HR environment
• Good working knowledge of Microsoft Office, particularly Word, Excel, Outlook and PowerPoint

Minimum Qualifications

• Matric / Grade 12
• Legal Secretarial, Paralegal, Office Administration or related qualification would be advantageous
• Previous legal secretarial or legal administrative experience
• Previous exposure to HR administration would be advantageous
• Good computer literacy and Microsoft Office skills

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.