Store Buyer – SSSB

Main job function 

A replenishment buyer is a professional responsible for managing stock levels and ensuring that products are consistently available to meet customer demand. The primary goal of a replenishment buyer is to optimize stock levels, minimize stockouts, and avoid overstock situations.

 

Duties:

• Responsible for Analyzing sales data, inventory levels, and forecasts to determine replenishment needs
• Placing purchase orders with suppliers based on replenishment requirements
• Monitoring inventory levels and adjusting orders as necessary to prevent stockouts and overstock situations
• Negotiating pricing, terms and delivery schedules with suppliers to optimize costs and ensure timely deliveries.
• Collaborating with cross-functional teams including merchandising, logistics and store operations to coordinate replenishment efforts.
• Train & mentor support staff as and when necessary.
• Maintain accurate records of purchases, inventory levels and supplier agreements.
• Analyses product performance and adjust replenish strategies as needed.

Sales Analysis:

1. review sales data and trends for each product identify patterns and seasonality in sales to forecast future demand accurately

B: Inventory Analysis:

1. Conduct regular inventory counts to assess current stock levels
2. Identify slow-moving or obsolete inventory and take appropriate action, such as markdowns or returns to suppliers
3. Understand customer needs, buying patterns and predict future trends

C: Replenishment Planning:

1. Based on sales and inventory analysis, determine replenishment needs for each product
2. Calculate order quantities considering lead times, minimum order quantities and safety stock levels

Develop replenishment strategies for each product category, considering sales, forecasts, promotions and seasonality.

D: Purchase Order Placement:

1. Generate purchase orders in the inventory management system based on replenishment needs
2. Ensure accuracy of order details, including product descriptions, quantities, pricing and delivery dates.

Submit purchase orders to suppliers via email or electronic ordering platforms

E: Supplier communication:

1. Maintain regular communication with suppliers to track order status and resolve any issues or delays

Negotiate pricing, terms and delivery schedules to optimize costs and ensure timely deliveries

F: Order Monitoring & Adjustments:

1. Monitor incoming shipments and compare them to purchase orders to verify accuracy.
2. Adjust replenishment orders as needed based on changes in sales forecasts, inventory levels or supplier availability

G: Record Keeping:

1. Maintain accurate records of all purchase orders, receipts and inventory transactions

Update inventory levels in the system promptly to reflect incoming shipments and adjustments

H: Documentation:

1. All purchase orders, receipts and inventory transactions must be documented accurately in the inventory management system.
2. Any adjustments to replenishment plans or orders must be documented with reasons for the change.
3. Records should be kept in a secure and organized manner for easy access and reference.
4. Generate & Present reports as and when required by management
5. Ad-hoc duties given by management

 Experience

Minimum two years’ experience

Qualification

Matric 

 

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.