Durban Tel: 031 566 4257

Johannesburg Tel: 011 440 7117

Cape Town Tel: 021 794 7475

International Tel: 0027 87630 0325

Site Administrator – SSSA

Main purpose of the role:

Oversee and ensure smooth and efficient daily operations of the farm stall, value added facility and Deodar site.

Key Performance Areas:

  • Process Requisitions, Purchase orders and GRN.
  • Assist with PO and GL queries for some departments
  • Assist with F9 queries when needed.
  • Assist with CHEP account when needed.
  • Administrate and order stationery, groceries, truck seals, invoice paper, pay slip paper.
  • Co-ordinate and arrange travelling and car bookings.
  • Administrate meetings and refreshments.
  • General administration such as filling and capturing information.
  • Overall management of the Farm store: Ordering of stock, weekly stock counts.
  • Weekly and monthly stock takes – Warehouse DV and DW
  • Liaising with Ambassador, Giants canning, Mohr foods, and labels suppliers
  • Ordering of PPE
  • Daily Banking and administration of Petty Cash
  • Recon of Credit card claims, expense claims and cell phone claims on site

Debtors

  • Debtors’ reconciliation is accurately completed on-time (1st week after calendar month end)
  • Short payments – claims – are resolved before same month end.
  • Client claims are investigated & forwarded/resolved for authorization in the same month of deduction.
  • Accurate posting and allocating daily receipts to accounting systems before 10h00
  • Timely and effective collection of all debts and customers payments before close of financial month
  • Continuous contact: ie Call 1- have you received statement & do you need invoices Call 2 – will payment be made before month end & on terms.
  • Monthly reconciliation and action of overdue and chain store accounts
  • Daily run of aged analysis to alleviate bad and overdue debt.
  • Consideration/Assessment of suspended orders and timeous release or rejection
  • Continuous Statement forwarding to customers as required.

Competencies:

  • Excellent interpersonal skills.
  • Results driven person.
  • Good team player with the ability to work independently.
  • Good time management skills and ability to meet deadlines.
  • Must be able to prioritize work and work under pressure.
  • Sound record keeping abilities.
  • Quality focus; determined to get things right the first time.
  • Good communicator skills with numerical skills

Knowledge:

  • Grade 12
  • Knowledge of administrative and clerical procedures
  • Good knowledge of Debtors
  • 2 Years’ experience in a similar position
  • Sound knowledge of MS Office and Syspro
  • Certificate in accounting/ bookkeeping/ administration

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.

To apply for this job email your details to Sharonsmit@armstrongappointments.com