Personal Assistant to CEO – (LWPAC)

Main Job Function

This is an outstanding opportunity for an experienced, polished PA to join the office of the CEO at this fast-paced organisation. You’ll provide comprehensive support and assistance to the CEO in managing their daily activities, optimising their time, and enhancing their effectiveness as a leader.  This is a varied and challenging role, calling for exceptional organisation and communication skills, sound judgement and a commitment to excellence – you’ll be encouraged to continuously seek opportunities for professional development and skills enhancement.

Key Responsibilities

• Provide high-level administrative support to the CEO, ensuring smooth and efficient operations daily within the Office of the CEO.
• Assist in managing email correspondence and communications, resolving issues where possible and acting as a gatekeeper to the CEO.
• Effectively manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Co-ordinate Board and Committee meetings, including minute taking as required.
• Compile Board packs and circulate reports, minutes and agendas, and ensure that all deadlines are adhered to.
• Budget management – expenses, invoices, etc.
• Travel – arranging domestic and international travel, accommodation for CEO & other Executives.
• Preparation of detailed itineraries.
• Accompany CEO when required.
• Act as key contact between CEO and internal teams, investors and other stakeholders.
• Ensure compliance with processes, procedures, statutory laws & regulations.
• Provide support on special projects related to the CEO’s activities and related strategic programmes.
• Provide research and analytical support to the CEO as required on projects.

Qualifications

• Bachelor of Business Administration (desirable)
• First line Management Programs (desirable)

Criteria

• Approximately 10 years, in an executive support role, preferably supporting C-suite executives in a large, listed organisation OR strong, consistent experience of supporting individuals or teams.
• Proactive, detail-oriented individual with exceptional organisational skills, business acumen and the ability to handle confidential information with discretion.
• Exceptional written and verbal communication skills.
• Strong planning, organising and integration skills, with proven ability to manage multiple projects and prioritise tasks effectively.
• Ability to work independently and in a team environment.
• Please Note: you may be required to work late in the office on occasion. Please do not apply if personal circumstances make this unfeasible.

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.