Personal Assistant – DOPA

Our client based in Gillitts, KZN are currently seeking the skills of a Personal Assistant

Main job function

• Diary Management
• Typing (Reports, Minutes of Meetings, letters etc)
• Prepare presentations (on occasion)
• Screening of calls
• Review and respond to Client Comms
• Update and maintain Project files (electronic)
• Schedule and set up internal and/or client meetings
• Coordinate and book Managers domestic travel arrangements
• Update Managers weekly timesheets (electronic)
• Capture Managers times into CaseWare (training will be given).
• Update Project schedules / Action lists with current info.
• Update, reconcile and submit Managers monthly payroll expense and general claims
• Attend to Managers personal errands / other admin that may arise

Qualifications 

Matric

Secretarial/Admin Certificate preferred

 Criteria 

Skill Set:

• Accurate typist
• Strong command of English language
• Strong time management
• Strong telephone etiquette.
• Proficient in Ms Office (Word, Excel, PowerPoint, Outlook including Ms Teams)
• Ability to prioritise various tasks & meet deadlines
• Ability to multi-task
• Ability to self-manage

Other:

• Must have at least 3yrs experience with working in a similar position
• Must be able to step in and assist others where possible (from time to time)
• Must be able to work in a communal office set up
• Must be able to work outside of normal business hrs on occasion (extended work day)

 A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.