Junior Personal Assistant – CLJPA

 Main job function

Construction company based in Blackheath, CT is looking for a Junior P.A

Company is willing to pay for the candidates further studies

Providing administrative support through performing clerical functions, preparing basic reports and

correspondence, organizing tasks, arranging meetings, managing schedules and calendars, coordinating travel

when required and performing various other personal duties.

Qualifications

• Grade 12 (Senior Certificate)
• 2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools.
• 3. Minimum of 1 years’ experience supporting senior-level executives.

 

 Criteria

Administrative Support

• Manage and maintain calendars, including scheduling appointments, meetings, and travel
• arrangements when required.
• Prepare meeting agendas and follow up on action items.
• Running personal errands, booking restaurants, and managing personal appointments.
• Make calls, send emails and messages, responding to same when appropriate.
• Organize and maintain files and documents, both physical and digital.

 

Office & Information Management

• Maintain organized filing systems, both physical and digital.
• Ordering supplies, managing office logistics, and providing general administrative support.
• Ensure timely follow-up on action items from meetings and communications.
• Support the preparation and distribution of communications and reports.

 

Relationship Management

• Act as a liaison between the executive and internal/external stakeholders.
• Build positive relationships across departments and with key external partners and clients.
• Manage confidential and sensitive information with the utmost discretion.

 

Project Co-ordination

• Assisting with project planning, coordination of timelines, resources and deliverables, and follow-up.
• Conduct research and compile data to support decision-making processes.
• Track and report on progress of key initiatives as assigned.

Skills Required:

• Microsoft Office
• Driven, competent, ambitious, motivated to study / busy with studies.
• Discretion / Confidentiality.
• High level of professionalism – professional demeanour and high emotional intelligence.
• Proactive, resourceful, and solution-oriented mindset.
• Excellent time management and strong organizational skills.
• Strong attention to detail and commitment to excellence.
• Articulate, excellent communication skills on all levels, fully Bilingual.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently with minimal supervision.

 

In addition:

This job description is by no means exhaustive of duties and responsibilities that may be requested from the employee. The employee will be expected to perform any task, within the scope of his/her abilities, in order to ensure the good productive functioning. This job description will be an important tool for training and development as well as a guideline to minimum performance standards

Remuneration Package

Contract: Permanent; office based.

Office hours: Monday to Thursday: 08h00 to 17h00

Friday: 08h00 to 15h00

Working overtime and after hours will happen very seldomly.

Salary will be in the region of R 9 000.00 to R 10 000.00 gross remuneration per month.

Annual leave consisting of 15 working days per annum, with a forced shutdown during December to be kept in mind.

Starting date: as soon as possible.

 

 A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.