Human Resources Administrator – SSHRA

Main job function

The HR Administrator provides first-line administrative support across the companies Southern Cape, and Boland regions with approximately 900 employees.

The incumbent ensures that employee master files, IR documentation, recruitment records, compliance trackers, and statutory returns are accurately always maintained and audit ready. Working closely with the HR Lead (HRBP) and Payroll Manager, the HR Administrator is the operational backbone of the HR department — keeping systems current, stores supported, and documentation aligned with the Audit requirements and South African labour legislation.

Must be able to manage a high-volume workload across multiple stores and HR streams simultaneously

Employee records and master file management – Maintain complete, accurate and audit ready employees master file for 900 employees

IR administration – Log all warnings, hearings, suspensions and CCMA matters in the IR Tracker

Recruitment administration – Maintain the recruitment Tracker coordinate interview scheduling

Compliance and Audit readiness

Payroll Support and BCEA compliance – Pull weekly hours from Gaap Clocks, flag 12 hour rest period breaches, distribute deviation reports, support monthly payroll input, file signed timesheets and payroll documents.

Support and legislative returns.

Competency:

Attention to detail, organizational and filing skills, confidentiality discretion, written communication, IR administrative knowledge, stakeholder service orientation, systems and process compliance, resilience under pressure and team collaboration.

The position is located at the Head Office in Cape Town at the Waterfront.

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.