Quantity Surveyor – Contract Malawi – SSQSCM

Main job function

JOB SUMMARY

The successful incumbent will be responsible for preparing cost estimates, audits projects, manage construction revenue and costs and administer construction contracts.

KEY RESPONSIBILITIES

Measurement and certification

• Maintain an up-to-date measure of the value of work done
• Produce monthly valuations/claims
• Validate, agree and signoff on final accounts with PQS and Sub-contractors
• Measure extra’s and VO’s
• Prepare and update final measures

Budget & Cash management

• Manage monthly payments according to due date
• Oversee cash expenditure in respect of the contract
• Appropriately manage the budget including ensuring that an accurate and up to date cash flow forecasting is maintained
• Claim interest on late payments

Contractual conditions, legal compliance and administration

• Ensure appropriate systems and controls of contract documents are in place and implemented
• Ensure contractual and commercial correctness including:
• Review contract documentation and brief subordinates and relevant parties in respect thereof
• Liaising with the Construction Manager regarding contractual requirements and ensure full compliance thereof
• Liaising with the Construction Manager regarding the optimal commercial strategy that must be followed in respect of the contract and its requirement
• Preparation of pre-construction documentation and follow up on signing of main contract documentation in liaison with Commercial Manager
• Oversee, co-ordinate and consolidate the submission and processing of claims
• Ensuring conclusion of all contract documentation (e.g. performance and payment guarantees, insurance, etc) in liaison with Commercial Manager
• Identifying and submitting insurance claims
• Identifying and formulating contractual claims in conjunction with the Construction Manager and Commercial Manager
• Ensure that accurate and timeous contract costing, reports and budgets are prepared and include:
• Monthly cost reports incorporating reconciliations of cost sheets, plant costs and late costs
• Waste control records and materials registers on concrete and bulk materials
• Updated budgets and forecasts
• Ensure subordinate staff maintain an accurate and up-to-date asset register and small tool register
• Ensure effective and efficient management of contract payments including:
• Timeously measuring and processing sub-contractor payments
• Timeously measuring and processing labour-only sub-contractor and supplier payments
• In conjunction with the Construction Manager, validate and approve creditor and supplier invoices and payments
• Ensure timeous, efficient and effective contract administration is undertaken including:
• Ensuring effective records management through the maintenance, collection, recording and filing of site records, instructions and correspondence
• Evaluation of suppliers and sub-contractors as preferred suppliers and sub-contractors against the approved suppliers lists
• Evaluation and selection of additional suppliers and sub-contractors to be included on the approved suppliers lists
• Approve bulk orders in liaison with Construction Manager
• Approve sub contract and labour only Sub-contract orders in liaison with Commercial Manager
• Ensuring placing of timeous and contractually correct orders

Estimation

• Review data to determine material and labour requirements and prepare an itemized list
• Call for tenders and/or quotations and assist buying department
• Prepare estimates for selecting sub-contractors and determine cost effectiveness

Staff management

• Guide, lead and direct subordinate staff so that they are able to achieve the objectives set for them
• Monitor and manage performance of subordinate staff in compliance with the Performance Management policy and processes

Cost Reporting

• Continuous, accurate cost information, analysis and cost influences are reported on
• Cost reports to be based on sound correct information and data to ensure continuous pro-active action and effective management of the process.

QUALIFICATIONS AND EXPERIENCE / MINIMUM REQUIREMENTS

• BSc Quantity Surveying(QS) or
• NDip Quantity Surveying (QS) or
• NDip Building Construction or any relevant qualification
• Professional Quantity Surveyor (Pr. QS), professionally registered
• Minimum 10 – 15 years related experience working within a PQS or consulting firm or engineering environment
• Contract Law and insurances
• Must have knowledge in WinQS, DimX, Bill and CCS
• Must have knowledge in JBCC, GCC;
• Knowledge on FIDIC and NEC3 will be advantageous
• Valid Driver’s License is essential

COMPETENCIES

• Tact and diplomacy;
• Excellent communicator both written and oral
• Able to work as part of a team;
• Able to work independently
• Approach every query / task with an open mind
• Diligent with great attention to detail
• Numerical orientation
• Analytical ability

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.