Personal Assistant to CEO – LWPA

Main job function

This is an outstanding opportunity for an experienced Personal Assistant to take up this varied, highly responsible role in the office of the CEO.  Working closely with top level management in this fast-paced business, the role calls for an individual with a solid track record of providing high-level executive support, ideally in a large, listed organisation.

Key Responsibilities

• Provide high-level administrative support to the CEO, ensuring smooth and efficient operations daily within the Office of the CEO.
• Assist in managing email correspondence and communications, resolving issues where possible and acting as a gatekeeper to the CEO.
• Effectively manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Co-ordinate Board and Committee meetings, including minute taking as required.
• Compile Board packs and circulate reports, minutes and agendas, and ensure that all deadlines are adhered to.
• Budget management – expenses, invoices, etc.
• Travel – arranging domestic and international travel, accommodation for CEO & other Executives.
• Preparation of detailed itineraries.
• Accompany CEO when required.
• Act as key contact between CEO and internal teams, investors and other stakeholders.
• Ensure compliance with processes, procedures, statutory laws & regulations.
• Provide support on special projects related to the CEO’s activities and related strategic programmes.
• Provide research and analytical support to the CEO as required on projects.

Qualifications

• Bachelor of Business Administration (desirable)
• First line Management Programs

Criteria

• Approximately 10 years, in an executive support role, preferably supporting C-suite executives in a large, listed organisation.
• Proactive, detail-oriented individual with exceptional organisational skills, business acumen and the ability to handle confidential information with discretion.
• Exceptional written and verbal communication skills.
• Strong planning, organising and integration skills, with proven ability to manage multiple projects and prioritise tasks effectively.
• Ability to work independently and in a team environment.

 A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.