Executive Assistant – EARS

Main job function 

The purpose is to enhance the CEO’s effectiveness by managing a wide range of administrative tasks, facilitating communication, and ensuring the smooth operation of the CEO’s office.

• Administrative Support: Manage the CEO’s calendar, schedule appointments, and coordinate meetings. Handle travel arrangements, itineraries, and logistics for the CEO.
• Communication Management: Serve as a liaison between the CEO and internal/external stakeholders. Draft and edit correspondence, emails, and other communications on behalf of the CEO.
• Information Management: Maintain confidential files, records, and documents for the CEO. Research and prepare briefs, reports, and presentations as needed.
• Meeting Coordination: Organize and coordinate executive-level meetings, including preparation of agendas and necessary materials. Record and distribute meeting minutes.
• Project Support: Assist in managing special projects and initiatives as directed by the CEO. Coordinate cross-functional teams and ensure project timelines are met.
• Stakeholder Management: Build and maintain positive relationships with key stakeholders. Serve as a point of contact for internal and external inquiries directed to the CEO.
• Budget Oversight: Assist in monitoring and managing the budget allocated for the CEO’s office. Track expenses, process invoices, and ensure budget compliance.

Qualifications 

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years of executive support or administrative experience.

 Salary

R23k – R30k p/m

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.