Administrative & Operations Coordinator (LSAOC)

The opportunity

Here’s an opportunity for a super-organised, tech-savvy individual, looking to gain hands-on experience in a variety of administrative tasks in an international business.  In this brand-new role, you’ll work closely with the CEO, Sales Director and Account Executive and play a key role in supporting the team’s administrative, operational, and coordination activities.

What you’ll be doing:

• Manage calendars and agendas
• Book flights, meetings, and appointments using My Booking and related tools
• Coordinate virtual coffee meetings and send reminders
• Prepare brief profiles on participants ahead of meetings
• Create and manage email campaigns using Mailchimp
• Draft, send, and track follow-up emails
• Prepare invoices and follow up on outstanding payments
• Support basic accounting tasks using Xero and HubDocs
• Assist with event coordination and logistics
• Prepare presentation slides and supporting documents
• Support communication and coordination via Microsoft Teams
• Manage social media posts, company updates, and marketing initiatives on Various platforms

Who you are:

• Bachelor’s degree in Business, Marketing, Communications or Psychology.
• Relevant work experience – office admin/PA, events or similar
• Able to commute daily to Hout Bay (No petrol allowance)
• Proactive, highly organized with strong attention to detail
• A confident written and verbal communicator
• Able to manage multiple tasks and meet deadlines
• Eager to learn, reliable, and proactive

Familiar with:

• Xero, HubDocs, basic accounting processes.
• Mailchimp
• Canva
• ChatGPT
• Microsoft Teams, Otter, MyBooking
• Comfortable working across iOS and Windows operating

What’s in it for you:

• An opportunity to take your first step onto the corporate ladder in a purpose-driven organisation
• A busy, varied role giving you exposure to all aspects of the business – from commercial strategy and client engagement to event coordination and leadership development.

Remuneration – R10,000 – R15,000 p/m

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.