Procurement Supervisor (Ref: BWPS)

Position in the Distribution, Warehousing and Freight sector in Boksburg - Gauteng
Posted On Wednesday 13 April 2022
Job Description:

Please email application through to

Main job functions


To procure goods and services to meet business requirements.


HSEESH Management:

        Manage and maintain health, safety, and environment within the internal environment.

        Comply to Legislation as set out in the OSH Act and to organizational standards.

        Address workplace hazards and risks.

        Within scope of authority of the role, carry out all the employer’s lawful orders in the interest of health and safety, and report any unsafe acts or conditions

        Enforce all requirements of the standard operating procedures.


Quality & Food Safety:

        Comply to Legislation as set out in the Foodstuffs Disinfectants and Cosmetics Act and all other relevant Food legislation, regulations and organizational standards.

        Apply and continuously improve procedures within internal environment.

        Comply with requirements of the Integrated Management System.

        Refer to Food Safety Responsibilities and Authorities.


Financial Management:

        Ensure Procurement Compliance processes are followed to mitigate business risks.

        Monitor and control costs in area of responsibility.

        Protect company assets (working capital & fixed assets).

        Minimize waste and rework.

        Analyze, update, action Overdue Reports & LIFT system to ensure limited financial exposure.


Customer Relations:

        Liaise with a range of customers.


Supplier Relations:

        Develop and manage strategic supplier relationships to meet business objectives.

        Liaise with a range of suppliers.



        Co-ordinate the tender process as per business compliance.


Contracts, Lease Agreements & SLA's:

        Negotiate terms of contracts within agreed mandates (Spec., Pricing, Lead Times, Stockholding, etc.).

        Analyze and interpret contracts and make suitable recommendations.

        Implement contracts with service providers (decide on service provider, best service, pricing, etc.).

        Administer contract documentation (Filing, records, etc.).

        Provide support to the Contract owner for contract queries and disputes.

        Maintain and update contract database (Renewals, Terminations, and/or Tender process, as per Heads of Department, including Quarterly Spend, etc.).

        Maintain, monitor, and negotiate price increases with suppliers.


Vendor Management:

        Co-ordinate Vendor Evaluations Quarterly and Annually for all Vendors.

        Source BBBEE vendors.

        Apply for and process credit applications with new vendors .

        Apply for higher credit limits as required.

        Keep updated with market conditions and notify relevant customers of potential risks with vendors of goods and services (Shortages, stock-outs, industrial action, etc.).

        Investigate alternative vendors as required (domestic and foreign).

        Obtain credit approval from new Vendor and request creation of new vendors.

        Maintain and update the approved vendor database (vendor information and/or changes, Code of Business Conduct, BBBEE Certificates, etc.).



        Create and process orders

        Expedite overdue orders and follow-up on incomplete deliveries

        Verify Purchase Requisitions against Quotations (Prices, quantities, delivery dates, etc.) and investigate discrepancies

        Investigate discrepancies between Purchase Orders, Delivery Notes and Invoices


Risk Management:

·        Identify business risk and document on the risk register.

·        Implement mitigating factors for all risks identified.

·        Test risk register for effectiveness.



        Create and process CAPEX orders.

        Maintain and update the CAPEX orders and CAPEX budget databases.

        Provide procurement administration support to projects.


Procurement Administration:

        Maintain and update pricing for stock materials.

        Negotiate & issue price amendment letter to vendors.

        Prepare and administer the quarterly pricing and sale of By-Product.

        Conduct general Procurement administration.

        Conduct internal procurement audits.



        Compile Procurement Reports.


Procurement Systems:

        Review, analyze and improve procurement systems and processes

        Project Management When required (Asset management/verification, Alignment with Policies, Electronic signatures, Online Procurement System).


People Supervision:

        Supervise work unit to achieve work unit objectives (individuals and teams).

        Plan, organize and monitor work in own area of responsibility.

        Communicate the unit results and achievements to the team.



        Conduct probationary reviews.


Performance Management:

        Manage and report individual and team performance.


Industrial Relations:

        Ensure discipline is maintained in department (Absenteeism, Time Management, overtime, misconduct, etc.).

        Resolve grievances and disputes.


Training and Development:

        Conduct on-the-job training, assessment and coaching.


Functional Competencies:

        Procurement Process

        Systems Capability

        Contract Management

        Inventory, Warehouse & Logistic Management

        Vendor Management

        Policy Development, Enforcement & Compliance Assessment

        Organizational Awareness


Personal Effectiveness Competencies:

        Environment, Health & Safety Awareness

        Customer Focus

        Service Orientation

        Accountability (Dependability)

        Developing & Empowering People

        Decision Making & Problem Solving

        Teamwork & Team Building

        Conflict Management



Technical Competencies:


o   Customer Service

o   Computer Skills

o   Report Writing

o   Workshops/Meetings


o   Quality

o   Customer Service

o   Procurement Purchasing

o   Purchasing

o   Process





-      Minimum Requirement: Diploma Procurement Purchasing Management

-      Advantageous qualifications: Degree (Procurement or Commercial)



-         Recruitment Experience is non-negotiable

-         Minimum 5 years’ experience

-         SAP / Financial background / exposure

-         People Management skills

-         Negotiation skills

-         Contract management experience

-         High level of accuracy and communication skills

-         Candidates must be ITC and criminal clear

-         Candidate must be able to work in a highly performing environment-  

-         Must be accurate, attention to detail and strong analytical aptitude

-         Shows an ability to think logically

-         Highly organized

-         Has good problem-solving skills

-         Is a Team Player

-         Has Excellent Technical Knowledge




A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.


Please contact Bronwyn Williams