Legal Secretary (Employment Law) - Jhb (Ref: CFLS)
Remuneration: R 30, 000 to R 34, 000 basic salary

Position in the Legal sector in Sandton, Jhb - Gauteng
Posted On Friday 15 July 2022
Job Description:

Our client, one of the top law firms in the country is looking to appoint a Legal Secretary. 

Main job function 

The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals, and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organisational skills coupled with the ability to be detail oriented.

      Maintain Partner(s) and/or Professionals’ diary including the coordinating and liaising with relevant

      parties with regards to meetings and to prepare all documentation for appointments and travel

      Filing, organising, and maintaining documents, case files and law libraries

      Opening and closing of legal files in accordance with the firm’s policies and procedures

      Organise and maintain legal files in accordance with the firm’s policies and procedures

      Assist in handling legal administration requirements

      Assist in the preparation and processing of legal documents

      Prepare, serve, and file of court documents

      Prepare legal documents such as notices and letters

      Print all correspondence, pleadings and documents and file same in physical/ hard copy files

      Ensure documents dispatched are accurate

      Manage incoming mail and documents

      Liaise with messenger/ driver

      Assist with legal research

      General office administration and management

      Dictation typing

      Thorough knowledge, understanding and experience in employment law / labour relations

      Follow up with clients regarding payments and keep a log of all client contact.

      Compile and submit weekly outstanding reports (payments from client and report to accounts

      department once a week)

      Ensure compliance with FICA

      Complete time sheets and capture time on CMS/Adarant

      Keeping track of attorney time records and billing


      Grade 12 (Matric)

      Paralegal / Legal Secretarial qualification

      Minimum of 5 years’ experience as a legal secretary within a law firm

     Minimum of 5 years' experience in employment law / labour relations (Non-negotiable)


             Knowledge of CMS / Adarant

             Knowledge of Microsoft Office Suite

             Knowledge of Billback

             Knowledge of basic numeracy and literacy skills

             Knowledge of administrative and clerical procedures and systems

             Communicate effectively both verbally and written

             Promote collaboration across functional and geographical boundaries

             Demonstrate the ability to anticipate and plan

             Demonstrate customer focus

             Constructive teamwork

             Work with speed and accuracy

             Honesty, reliability, and punctuality

             Ability to take initiative

             Be able to work under pressure, and occasionally after hours

             Well organised and conscientious


Job Working Conditions:

      Own transport essential

      Mon – Fri | 08h00 – 16h30

      On-site based in Sandton, Johannesburg


A Consultant will be in touch if you are shortlisted for the position.  Please consider your application unsuccessful should you not have been contacted within 2 weeks.  We will keep your CV on our database and contact you should you match the criteria of any other vacancies.

Please contact Catherine Fforde