alogosmall
Financial Administrator (Ref: CFFinA)
Remuneration: R16000

Position in the Financial sector in Centurion, JHB - Gauteng
Posted On Tuesday 2 August 2022
Job Description:

My client in the IT Petrochemical sector, with operations in SA and Namibia is looking for a Financial Administrator for Centurion in JHB. 

Main job function

·        Initial Vetting of customer invoice Request to Supporting Documents:

o   Note the entity in which processing is required.

o   Ensure that the Invoice instruction is signed by the relevant HOD.

o   Ensure that the GL allocation is stipulated on the Invoice Request.

o   Take note of whether the request is a partial or final invoice.

o   Take note of the customer and the customer code.

o   Review supporting documentation and ensure that the customer quote,

·        Customer PO, costings, supplier invoices and any correspondence was

submitted with the Invoice Request.

·        Generation of Customer Invoices:

o   Ensure correct entity is selected on Sage.

o   Capture information per Invoice Request to SAGE and thereafter perform the

o   following check:

o   Ensure that full customer and contact person details are reflective

o   on the invoice.

o   Ensure that the Customer PO number is correct and reflective on

o   the invoice.

o   Ensure that invoice correctly states as a “Final” or “Partial” invoice.

o   Ensure that the GL allocations are correct on each line field within

o   the invoice.

o   Agree detail captured to Invoice Request, specifically towards project names, sites names and any additional information required.

·        Generate customer invoice on SAGE. Updating of Open inventory list with all invoices and credit notes daily.

·        Upon approval and posting, distribute customer invoice within 48 hours of receipt of initial Invoice Request.

·        Maintaining accurate records of all invoices generated and ensure its completeness of

     all respects of all requests received.

·        Initial Vetting of Purchase Order requests to supporting documents

·        Generation of Purchase Order

·        Generate Purchase order on SAGE for distribution of the approved Purchase order

      within 48 hours of receipt of the request.

·        Update Open inventory list daily.

·        Purchase orders will be sent to Financial Manager at 16h00 each day for approval

·        with the Inventory List.

·        Review of Petty Cash recons received as verified by other departments as follows:

·        Ensure Petty Cash recons, Petty Cash slips and relevant supporting

·        documentation is received for all regions.

·        Process petty cash expenses and allocation of VAT within SAGE.

·        Ensure that all credit card recons and relevant supporting documents are received for all credit card holders within the specified deadlines.

·        Review each credit card recon for HOD signature as approval.

·        Agree the supporting documentation to transactions per credit card statements and individual reconciliations for each holder.

·        Take note of and check budget allocations for each transaction.

·        Inspect credit card spend per day in line with Subsistence SOP and note any overspend.

·        Recalculate and verify any overspend or recon variances for reimbursement by card holder as a deduction on next salary run.

·        Refer to relevant department for resolution of all credit card queries.

·        the allocation of expenses and VAT within SAGE.

·        Timeous submission of credit card deductions to Human Resources.

·        Ensuring that all internal procedures are adhered to in accordance with the Finance Policy.

·        Maintaining accurate records by ensuring that all documentation is electronically

·        filed away in an orderly manner timeously.

·        Assistance with all required documentation and queries in the annual audit.

·        Assistance to Creditors Administrator where required.

·        Adhoc assistance to Financial Controller and Financial Manager where required.

·        Adhoc assistance for cashbook and reconciliations where required.

Qualifications:

·        Matric

·        Diploma in Bookkeeping or Financial Administration advantageous

·        Microsoft Word and Excel; Pastel Evolution

Experience:

·        2 years working experience required in admin and accounting duties

·        Accuracy & Attention to Detail

·        Communication Skills & Listening Skills

·        Conflict Handling & Problem Solving

·        Customer Care & Interpersonal Skills

·        Deadline Orientated & Time Management

·        Administration Skills

·        Organisational Skills

·        Computer Literacy

·        Knowledge of Legislation

 

A Consultant will be in touch if you are shortlisted for the position.  Please consider your application unsuccessful should you not have been contacted within 2 weeks.  We will keep your CV on our database and contact you should you match the criteria of any other vacancies.

 

Please contact Catherine Fforde catherinef@armstrongappointments.com