Main job function - Accurate and complete recording of financial transaction for relevant group companies
Ensure proper filing of all financial documents
Engage with various stakeholders and actively participate in the enhancement of the financial function
Adhere to financial reporting
§ Prepare and post receipts, purchase orders, invoices, refund and other standard bookkeeping tasks.
§ Ensure timely and efficient retention / filing of all financial documents.
§ Prepare and manage Accounts Receivable and Accounts Payable.
§ Liaise with Commercial and Legal departments to ensure accurate record keeping with regards to SOF’s, COA’s, cancellations and amendments.
§ Preparation of the monthly invoicing for customers.
§ Preparation of customer credit notes for review and processing.
§ Follow up of all outstanding debts and assist with the collection of outstanding monies where required.
§ Maintenance and reconciliation of the relevant cashbooks.
§ Review/creation of POR packs pertaining to purchases and the issue of order numbers for all approved purchases.
§ Process of authorised POR’s.
§ Follow up of all outstanding purchases.
§ Accurately record all supplier invoices and ensure the allocations to the correct General Ledger account and Tracking Category.
§ Prepare supplier reconciliations for review, authorisation and payment.
§ Review, verify and process supplier cancellations.
§ Inform Enterprise and Global Sourcing teams of billing changes that do not align with SCM.
§ Preparation of supplier Interco analysis, including circuits, NRC’s and management fees.
§ Liaise with customers and suppliers on all queries.
§ Prepare, reconcile and record all credit card transactions and receipts and ensure these charges are correctly authorised.
§ File and/or archive both physical and electronic documentation within a reasonable time frame (24hrs).
§ Adhere to all agreed financial reporting deadlines and tasks.
§ Assist with or attending to various statutory or compliance items as required.
§ Attend to various reports/schedules whether scheduled or Adhoc.
§ Assist the Accountants and Financial manager with various Adhoc items as and when required.
§ Ensure adherence to all internal policies and procedures.
§ Maintain control of, process and reconcile all Petty Cash transactions.
§ Assist with company audit tasks (as required).
§ Assist with Reception relief
§ Manage the accounts mailbox and electronic filing of items into the relevant folder on the Finance drive.
§ Xero Accounting Application Experience.
§ Proficient in Microsoft Excel and Outlook and competent in other Microsoft Office apps.
§ At least 3 years Financial Administration experience.
§ Some experience in Forex and foreign transactions would be beneficial.
A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.
