Large logistic solution company based in the port of Cape Town urgently requires Dynamic, assertive junior Account Payable
Main job function
Ensure that all supplier invoices are valid and processed accurately, completely and timeously
Match relevant invoices to requisition, purchase orders, quotes, goods delivery notes, other supporting documentation and ensure purchase orders are completed accurately ad completely and invoices correspond to approved and valid items, quantities and prices.
Where disputes are raised with regards to invoices not corresponding to PO’s, quotes, supporting documentation, GRV’s – obtain credit note from supplier and update creditor reconciliation for pending payment.
Update scorecard of each supplier monthly indicating supplier performance.
Ensure accurate invoicing by service provider by comparing service charges to info from Operations and rates as per contract negotiated.
Correct capturing of invoices (also checking for validity and correctness including VAT compliance, etc.) – accurate and complete done on timeously manner.
Ensure systematic and accurate filing of invoices.
Generating and receipting of purchase orders.
Payment processed for suppliers timeously
Create payment list through SAGE of payments due on specified payment dates.
Ensure payments are processed on time.
Ensure timeous and correct distribution of remittances of suppliers when required.
Manage and control the accounts payable ledger
Build good relationships with suppliers.
Ensure creditors age analysis and each supplier accounts are reconciled monthly to statement or control account.
Ensure accurate reporting
Ensure direct costs are classified and processed appropriately for accurate reporting.
Month end accruals, provisions, prepayment schedules need to be complete, accurate and updated timeously.
Accurate and timely updates of all contracts on FPT Intranet (Contracts register).
BEE supplier spend analysis.
Upkeep of Accounts Payable Ledger
Responsible for setting up suppliers on the SAGE Financial System, verifying and listing all contract terms and contract details.
Completion of supplier approval forms.
Loading of suppliers on Standard Bank database.
Vetting of new suppliers by obtaining all relevant supplier information (BEE certificates, Tax clearance certificates, Bank confirmation letters, CIPC documentation.
Annual update of supplier information.
Month end & Management Reporting
Assisting in investigation of monthly variances.
Reconcile direct costs.
Assist in updating of direct costs and other expenses forecast for input in IDU by Accountant.
Assist with Annual Budgeting process regarding all expenditures.
Daily, weekly Cash forecast as well as Monthly Cash Flow estimations
Preparation of daily cash payment estimations and requests from Cashbook & Asset Controller.
Preparation of four weekly cash payment estimations and reporting to the Cashbook & Asset Controller.
Ad hoc financial projects and functions
Assist with other reasonable finance related ad hoc duties and projects from the Group Management Accountant.
1-3 years’ experience in similar position
Own reliable transport
Pastel or SAGE accounting knowledge
A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.