An independent non-profit organization based in Limpopo, is seeking the services of a highly skilled and experienced ASSISTANT SUPERINTENDENT – FINANCE & ADMINISTRATION to join their dynamic team.
Main job function
The Finance and Administration department facilitate the following financial umbrella areas
Forecasting and planning
Controlling operations (Budgeting)
Evaluating performance (Analysis and assessment of actual results)
To facilitate human resources functions in the VIP Payroll system monthly
To facilitate financial functions in the AccPac and Assetware system monthly
To facilitate administration functions
Budget planning and financial forecasting including reconciliation of control accounts
Financial month-end and year-end procedures
Preparation of financial reports and evaluating organisational financial performance
Management of team members responsible for creditors, debtors and asset functions, cashbook and journals
Assist in preparation for external and internal audits by preparing audit packs monthly
To facilitate financial and human resource functions in the AccPac, VIP Payroll system and Assetware system monthly
Assisting in ensuring that all accounting rules according to International Financial Reporting Standards (IFRS) are adhered to.
Ensure implementing and monitoring of policies and procedures.
Continuous improvement of financial team environment and processes
Exercise authorities of the role.
Planning work for team.
Demonstrating team leadership skills.
Effective task assignment to team members.
Monitoring and managing attendance of team.
Completion of assigned tasks.
Coaching and providing feedback to team members.
Development and training of team members.
Timely completion of WPR’s and recommendations on WPA scores including relevant feedback of work performance to team members.
Reconcile all Control accounts in General Ledger monthly.
Recommend Monthly Creditors’ reconciliations due to the Assistant Superintendent Finance and Administration by the 12th.
Capture Monthly Creditors’ payments on FNB Bankit by the 12th.
Vendors / Suppliers
Do CIPRO checks.
Allocate vendor numbers to new vendors/suppliers and process vendor information into AccPac.
Debtors control function
Post and process receipts and invoices in Accpac
Update debtors according to information received form Tutors
Compile monthly age analysis control
Keep record of all receipts issued
Issue statements on monthly basis
Control statement issued
Control return of signed registers on debtor’s statements
Post and process all assets into Assetware on a monthly basis
Ensuring assets clearing account in the General ledger is cleared on a monthly
Ensuring depreciation is done on a monthly basis.
Do spot checks as per plan
Barcode all the assets monthly
Scan all assets in June and November annually
Verify & Reconcile assets monthly
Ensure general ledger is printed monthly to verify assets acquired and or disposed are managed effectively
Compile Asset file indicating monthly acquisitions, disposal and donations
Weekly / Monthly back-ups
Bachelor of Commerce Degree, with ACCOUNTING as a major (non-negotiable)
Honors in Accounting. SAICA / CIMA / ACCA / SAIPA / SAIBA articles.
3 to 5 years proven financial administration experience in a management role required
Exposure/working knowledge of AccPacc ERP systems, Sage VIP Payroll, Management Information Systems, Microsoft Office (Advanced level)
Strong project management skills
Understanding the fundamental application of financial and management accounting environment, i.e. high level of financial skills, control and reporting on budget
Capability in understanding, interpreting and implementing financial rules.
Strong understanding of business processes and operations.
Good understanding of risk management and audit environment and processes
Strong commercial understanding.
Strong sense of confidentiality essential.
High level of accountability
Good time management skills
Excellent system & technical knowledge, expert level in Excel;
Good analytical/ thinking/ problem solving skills;
Well-developed communication skills, including ability to present at a Senior Level;
A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.