alogosmall
Assistant Branch Manager (Ref: KHABM)
Remuneration: R15 - R20 000

Position in the Admin, Office and Support sector in Pretoria - Gauteng
Posted On Monday 15 April 2019
Job Description:

My client, who offers fully serviced, furnished offices in a range of sizes, from single-person offices to offices suitable for teams, seeks dynamic, well groomed, exceptional Assistant Manager to join their growing team.

Main job function

Full reception duty

Reception must be opened punctually at 7:00am every morning and reception will close at 6pm, 5 day working week

Answering calls for various clients in their company name

Meeting room & boardroom bookings and control over this

Overseeing staff members at the branch e.g. receptionist, cleaning staff /tea lady(s) and maintenance gent

Stock control over stationery

Stock control over cleaning goods and refreshments (all kitchen stock, co-working)

Ensuring the cleanliness of the entire office space at all times – manage staff (communal & private space)

Management over any maintenance taking place within the branch (maintenance reports weekly)

Handling and sorting out any problems within the branch making sure problems are attended to promptly

Handling any queries and or complaints and sorting this out immediately with OM & CEO assistance

Handling all new enquiries

Showing potential Members of the building the office space and “selling” the concept to them

Closing deals & signing of new agreements

Working very closely with all suppliers – ensuring good service

Sending out quotations and following up with potential new members – reporting back to CLM & CEO

Marketing reports – weekly + monthly reports (marketing, client demographic information), client info reports sent on weekly basis etc.

Working closely with the Community Manager

Petty Cash control and petty cash reports

Assuring and checking that all systems in the building are working daily

Ensure the smooth running of the offices on a day to day basis

Monthly reports (TMS, printing and copier reports, usage of all services and facilities reports - other)

Assisting FOM with month end billings

Programming of various systems, keeping systems updated and 100% correct 

Suspension of services, bad debt – Monthly arrears meetings and reports

Daily report and feedback to Head Office

Dealing with the OM very closely, OM must be involved in all matters and kept informed

Frequent meetings with OM - updates

Ensuring premises and office space is held at a high standard at all times

Assisting OM with administration

Various ad hoc duties as required

Qualifications:

Matric

Tertiary education added advantage

Experience:

Fully bilingual in English and Afrikaans

Experience in Excel, Word and Outlook

Exceptional telephone skills

Very corporate environment – must come from similar background

Punctual, reliable, honest, service oriented/interactive personality

Own transport – NOT NEGOTIABLE 

A Consultant will be in touch if you are shortlisted for the position.  Please consider your application unsuccessful should you not have been contacted within 2 weeks.  We will keep your CV on our database and contact you should you match the criteria of any other vacancies.

Please contact Kay Henderson